The Banham Marsden March 2023 terms and conditions of entry

‘You’, ‘walker’, ‘participant’, ‘I’: anyone taking part in The Banham Marsden March

‘We’, ‘us’, ‘the Charity’: The Royal Marsden Cancer Charity

The ‘Event’, ‘The Banham Marsden March’: a sponsored walk taking place on Sunday 14 May 2023, organised by The Royal Marsden Cancer Charity

1. For participants who register to take part in the Event between 23 November 2022 and 30 November 2022, a reduced entry fee of £7.50 per adult for the 5-mile, £10 per adult for the 15-mile and £5 per child aged 11 t0 17 for both routes shall be payable. For entries made on or after 30 November 2022, the full entry fee of £15 per adult for the 5-mile, £20 for the 15-mile and £10 per child aged 11 to 17 for both routes shall apply. This fee contributes towards the costs of staging the Event. For children who are aged 10 and under on the Event day entry will be free throughout the registration period.

2. The Charity may also choose to offer discounted rates as part of a promotional offer. The Charity reserves the right to withdraw a discounted rate at any time.

3. Entry fees and coach ticket fees cannot be refunded or deferred to the following year.

4. Entry places in the Event are personal to participants and you may not transfer your place to anyone else, without approval from the Charity.

5. Entry will close on Friday 05 May 2023 or before if all public entries are filled. Entries will not be accepted after this date.

6. The Banham Marsden March has no age restrictions, but we do ask that everyone taking part is registered, including all children. Participants aged 0 to 17 (inclusive) on the day of the Event must be accompanied by another registered participant aged 18 or over. Participants aged 18 or over will be able to register participants aged 0 to 17 on the entry form. By registering participants under 18 where you are not that participant’s parent or legal guardian, you confirm that the relevant parental or legal guardian’s permission has been obtained.

7. Your entry will be processed by Give-Star.com. www.royalmarsden.org will appear on your credit/debit card statement.

8. In the event of The Banham Marsden March being postponed, we reserve the right to transfer all tickets to the rescheduled date or to The Banham Marsden March at Home virtual event.

1. Once you have registered you are unable to switch to an alternative distance or start time without first notifying us. This is because we have strict capacity limits for each start, and for health and safety reasons we need to make sure that neither event distance exceeds its individual capacity. If you do wish to switch to an alternative distance or change your start time, please contact The Banham Marsden March team on 0208 661 3391 and we will endeavour to support your request. If you change from 5-miles to 15-mile you will need to pay the difference in registration fee price. We cannot make any changes after Friday 05 May 2023. No changes will be made after this time to ensure all records are up to date for the Event.

2. We reserve the right to refuse entry to participants who try to take part in the wrong event distance (15-mile and 5-mile) without prior approval (see section C. 1 above), and no refund will be provided.

3. We reserve the right to alter or reduce The Banham Marsden March route. No refunds will be due in these circumstances, although we will try to notify participants in advance of any significant changes where we are able to do so.

1. Wheelchair users are welcome to enter The Banham Marsden March. All participants wishing to take part in the Event using a wheelchair should call The Banham Marsden March team on 020 8661 3391.

2. Unfortunately, no roller skates/blades, skateboards and/or scooters or any other item that we deem unsuitable or which could potentially inhibit or affect the safety of other participants and/or spectators are allowed on the Event route.

1. All participants and supporters must abide by these terms and conditions and any rules, instructions or regulations displayed or given on the day of the Event by police and/or Event officials.

2. We respectfully ask all participants along with their supporters not to use aggressive or abusive language towards our organisers, marshals, and volunteers. You should also avoid drinking alcohol and/or behaving in a way which may cause injury or harm to yourself, other participants and/or spectators, or which may cause offence or damage the reputation of the Charity.

3. Spectators are not permitted to walk the route with participants. Everyone taking part in The Banham Marsden March must be a registered participant.

4. We ask all participants along with their supporters to be respectful of local residents whilst out on the route and not to make any excessive noise.

5. We respectfully ask all participants and their supporters to use the litter and recycling facilities available within the start and finish area and checkpoints. Please respect the communities you are walking through and do not drop litter but carry it with you until you can dispose of it responsibly.

6. We operate a no smoking policy at The Royal Marsden’s hospitals. We ask all participants and supporters to refrain from smoking tobacco products or e-cigarettes whilst taking part in The Banham Marsden March.

7. We reserve the right to ask participants and supporters to leave the Event if they do not adhere to these terms and conditions, and no refunds shall be given in these circumstances.

1. We reserve the right to shut down the Event checkpoints and close access to the finish party of the Event at the following times;

Checkpoint 1 - Wimbledon Common to close at 2.15pm

Checkpoint 2 – King George’s Playing Fields to close at 4.15pm

Checkpoint 3 – Cheam Park to close at 5.15pm

Finish party – to close at 6.30pm

These closures of checkpoints and finish are subject to change. Participants will be notified of the closure times prior to the Event.

Any participant who has not finished the Event by this time but chooses to continue does so at their own risk with the understanding that they are no longer considered a participant of the Event, and as such are not eligible for any Event resources (including but not limited to refreshments, course direction/support, personnel, medal, etc), and that they absolve us of any and all responsibility and progress entirely at their own risk.

1. Participants are responsible for ensuring that they are sufficiently fit and healthy to take part in The Banham Marsden March. Any participant unsure of their physical ability to take part in the Event must seek medical advice from their GP prior to the Event.

2. The Banham Marsden March is a non-competitive walk, and participants are reminded that running is not permitted. For health and safety reasons, all personnel have been instructed not to permit runners to take part in the Event.

3. All participants must write the following on the reverse of their walker number, which must be visible at all times during the Event:

• Your full name
• Date of Birth (if under 18 years old)
• The name and number of a person to contact in case of an emergency
• Details of any health problems or current medication and any other information you consider could be relevant in the event of a medical emergency

4. We take all reasonable steps to minimise the risk of injury to participants during fundraising events. There is a stringent risk assessment process in place for the Event, which aims to minimise or eliminate the risk to everyone taking part. By taking part in this Event, all participants acknowledge that there may be conditions or circumstances beyond our control that can lead to unforeseen risks, including the risk of injury, and all participants accept such risks.

5. By taking part in the Event, you consent to receiving medical treatment administered by medically qualified personnel during the Event if required in any circumstances where you are unconscious or otherwise incapable of making a decision regarding medical treatment.

6. We reserve the right to refuse entry to the Event in our absolute discretion, if for whatever reason we consider a person unfit to take part. We may also ask you to withdraw during the Event if we have concerns about your ability to complete it due to fitness, injury or otherwise. If you choose to continue you do so with the understanding that you are no longer considered a participant of the Event and that you absolve us of all and any responsibility, and progress entirely at your own risk.

7. Participants are responsible for ensuring that they are wearing appropriate clothing and footwear when participating in the Event, taking into account the nature of the Event, the weather forecast and the terrain of the route.

8. You will take precautions and adhere to government guidance in relation to COVID-19 to ensure your safety and the safety of others whilst participating in The Banham Marsden March.

1. The Royal Marsden Cancer Charity will handle any personal data you provide in accordance with data protection law. For information on how we handle your personal data, please refer to our privacy policy which can be found at https://royalmarsden.org/privacy

2. You should consider whether you have any data protection obligations in relation to your fundraising activities. To the extent that you do, you agree to comply with those obligations. For example, you should only send to The Royal Marsden Cancer Charity personal data that we need, and you will notify the individual(s) concerned that you are doing so.

3. In the case of an emergency we may pass personal details provided to the emergency services or health care professionals, and also use them for the purposes of contacting your emergency contact.

4. The Royal Marsden Cancer Charity have entered into a contract with Taptap Giving Ltd trading as GiveStar to operate the online event registration system for the Event. GiveStar collect information from you as part of the registration process. All information collected by GiveStar will be used in compliance with applicable laws, rules and regulations. We may login to GiveStar’s data management system to access this information and will handle the data in accordance with term H.1. For more information on how GiveStar will handle your personal data, please refer to their privacy policy which can be found here.

5. The Royal Marsden Cancer Charity will use the information you have provided to contact you about your event and fundraising. Your personal information may also be used for the purposes of sending communications to you where you have expressly confirmed that you would like to receive further information about the Charity’s work when registering for The Banham Marsden March.

6. If you are joining Team Banham your name will be shared with Banham to assist with their team registration process.

7. If you set up a team, your name will listed as team captain and will be searchable on the website for people to find your team.

8. The Royal Marsden Cancer Charity will be entering into an agreement with a fulfillment company to process the fulfilment of T-shirts and other items for the Event. The Royal Marsden Cancer Charity collects personal data from you as part of the registration process and shares it with the company for the purposes of fulfilment. All data shared with the fulfillment company will be used in compliance with applicable laws, rules and regulations and will be deleted within two weeks of the Event finishing which will be by Friday 28 May 2023.

1. By participating in The Banham Marsden March you are agreeing to raise a minimum of £150.00 for The Royal Marsden Cancer Charity.

2. Any money raised in connection with The Banham Marsden March must be forwarded to the Charity no later than Friday 09 June 2023.

3. Please note that we are unable to accept your sponsorship money on the day of the Event as we do not have the suitable cash handling facilities to fulfil this process.

4. You are not permitted to collect donations from the public along the route.

5. Sponsorship money for The Banham Marsden March 2023 cannot be restricted to specific research funds or wards. All money raised will be distributed to projects approved by the Trustees of The Royal Marsden Cancer Charity.

6. You understand that if you are unable to complete the Event you must ask your sponsors if they would like their donations to be refunded.

7. You will comply with any investigations The Royal Marsden Cancer Charity undertakes if it has grounds for suspecting any misuse or misappropriation of funds. The charity may take any action it thinks fit to establish that all funds are accounted for correctly.

8. You will encourage donors and/or sponsors to make gift aid declarations where eligible, which may enable us to recover basic rate tax on such donations. Further information about Gift Aid can be found on our website at http://www.royalmarsden.org or via GOV.UK at http://www.gov.uk/donating-to-charity/gift-aid. 

1. By taking part or attending the Event, all participants confirm they are happy for any photographs, video footage or stills taken during their participation in The Banham Marsden March to be used by The Royal Marsden Cancer Charity to publicise the Event and/or other fundraising purposes including but not limited to, advertising, publications, marketing material and any other documents that may be made available to the public.

2. By taking part or attending the Event, all participants and spectators confirm they are happy for any photographs, video footage or stills taken during their participation in The Banham Marsden March to be used by the event sponsor, Banham Security, subject to the Charity’s approval, for advertising, publications, marketing material and any other documents that may be made available to the public.

3. If you provide photographs or videos taken during the Event to The Royal Marsden Cancer Charity, you agree that these may be used by The Royal Marsden Cancer Charity, and the Event sponsor Banham Security for commercial and/or fundraising purposes. By sending such photographs or videos to us, you are also confirming that anyone featuring prominently in any such photograph or video is aged 16 or over, and that they have consented to their image being used in this way.

If you do not want your image to be used, please email [email protected]

1. The Royal Marsden Cancer Charity may vary these terms and conditions and up to date terms shall be available at request, on our website and accessed via the registration form.