Organising your own fundraising event

Women in marquee

Running your own fundraising event, from a quiz night to a football tournament, can be a very rewarding experience. Here are a few things we’ve learned over the years which will give you a great head start and help you make your event a success.

  • Keep ideas simple
  • Set a fundraising target
  • Work out a timetable and stick to it
  • Ask friends and family to help and assign them specific tasks, such as finance or publicity
  • Draw up a list of equipment and/or catering needs
  • Create a contacts / address list

Don’t forget to register your event with us

Setting a budget

  • Estimate your income
  • Consider extra costs, for example designing and printing invitations
  • Ask suppliers if a charity discount is available
  • Ask local companies to donate supplies or goods

Finding a venue

  • Choose a venue that has good transport links and/or parking
  • Check if disabled access is needed
  • Make sure there is somewhere safe to store cash at the venue
  • Seek permission from local authority or landowner for an outdoor event
  • Check whether insurance is required, e.g. public liability or household insurance
  • Check if licences are needed, perhaps for alcohol
  • Contact the Council’s Environmental Health Department if providing food for the general public or catering at a large event
  • Inform emergency services and organise first aid cover

Collecting money

  • There are regulations governing how people can collect or fundraise for charity, including public collections, lotteries and raffles – contact us to find out more
  • Approach your workplace to see if your company will match your fundraising total or make a contribution
  • Chase any pledged sponsorship money
  • Collect any money together and give it to us as one cheque (made out to The Royal Marsden Cancer Charity) or pay it in online using your debit or credit card
  • Create a fundraising page on JustGiving
  • If you have any paper sponsorship forms you will also need to deliver these to us – contact details here.

Helpful websites

Need any help?

Contact us if you have any questions or need any more help with your fundraising.


Tell us about your
fundraising event

We can help you with advice, tools and resources.

Contact us now